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Information For Journal Club Speakers

Journal Club overview

Our seminars are on Friday afternoon from 4:00 to 5:00 in Newman Lab room 311, with cookies and coffee just before. The audience is mostly high energy physics experimentalists, including students, research associates, and faculty, and usually numbers between 15 and 40 people. Depending on the topic there may be some accelerator physicists and/or theorists. Generally afterwards a few people will gather to take you out to dinner and enjoy some of Ithaca's fine dining.

Before you come

Internet connection

Since you will quite likely want to use your laptop while you're here, you should register it ahead of time to ensure access to our wireless network. The registration page is here: https://wiki.lepp.cornell.edu/lepp/bin/view/Computing/LaptopRegistration

Travel Information

What to do

  1. Make reservations, inform seminar coordinator. Lodging will almost always be arranged for you.
  2. Finalize travel plans (see below) and inform coordinator to confirm that your lodging matches your planned dates.
  3. Please be sure to read the reimbursement information at the bottom of this page.
  4. Send coordinator title and abstract of talk.
  5. Fill out this form so that access to the lab's wireless network can be arranged. If your laptop is not equipped for a wireless connection, the lab can loan you a wireless card for your stay.
  6. Come to Cornell, give a talk, get reimbursement forms.
  7. Return home, mail completed forms to coordinator at Cornell, and get reimbursed.

Air tickets, car rental

  • You must fly a domestic carrier (usually to Ithaca or Syracuse). Cornell reimburses only travel cost within the US, unless other arrangements have been made with the coordinator in advance. Cornell can reimburse international airfare only if it is through a US carrier.
  • Book your flight in advance. Staying over for Saturday night will frequently reduce the airfare substantially, but of course also entails an extra night of lodging.
  • Three airlines serve Ithaca: Continental, US Airways, and Northwest. Check the airline information or find more general travel information. No car rental is necessary if you fly to Ithaca.
  • You also can fly to Syracuse and drive from there to Ithaca, or use the Ithaca Airline Limosine Service, which runs between SYR and ITH: (607) 273-3030; 1(800) 273-9197. The driving time to Ithaca from Syracuse is about 1 hour and 15 mintues, but be warned that if you take the limosine service, you may be sharing it with other passengers and could be forced to wait for other flights to arrive.
  • Car rental: Cornell University can reimburse car rental expenditure if you fly into Syracuse.

Directions and maps

  • Directions to Ithaca from many places.
  • CU Campus Maps. Wilson Lab is near the southeast corner of campus. The Journal Club takes place in Newman Lab, in central campus, approximately 10 minutes walk from Wilson Lab. The Best Western University Inn is located at the East Hill Plaza (south of Wilson Lab).

Accommodation

Typically Cornell will take care of hotel reservations, once travel plans are finalized. Best Western University Inn (East Hill Plaza, 607-272-6100) is conveniently located within walking distance of the Cornell campus.

Reimbursement

  • If in doubt, contact the seminar coordinator or the accounts coordinator (Bill Franklin, (607)255-4882).
  • Cornell will reimburse your domestic airfare, car rental, hotel accommodation, and meal expenses.
  • The reimbursement form and detailed instructions appear below.
  • Fill out the form, attach all receipts, and sign a paper copy. Copies of receipts (instead of originals) can only be accepted if costs are shared with other institutes and Cornell University is reimbursing less than half.
  • The reimbursement form must be submitted no later than 30 days after the talk.
  • Mail the reimbursement form to

Bill Franklin
Wilson Laboratory
Cornell University
Ithaca, NY 14853-8001

Day of the talk

Parking at Cornell

  • If you are going to Wilson Lab, you may drive, take the hotel shuttle or walk. If you drive, you may park at the upper entrance to Wilson Lab (K lot) or at the lower entrance (W lot) and the seminar coordinator can get a parking permit for you. Maps. Walking takes about 20 minutes from the Best Western. Other hotels are much further. Many of the hotels have free campus shuttles; consult the front desk.

  • If you are going to Newman Lab, you may take the hotel shuttle, a city bus (the #10 from downtown hotels) or walk. Driving is impractical because there is little nearby parking even with the permits they sell at the campus entrances. Parking at Wilson can work, but requires a ~12 minute walk to Newman. Walking directly from the hotel takes about 1/2 hour from either the Best Western or the downtown hotels, and in the latter case is steeply uphill.

In the lab

  • Find your host for the day, who will usually not be the seminar coordinator. When in doubt, call Brian Heltsley, 211 Newman Lab, 607-255-5743 (5-5743 from any campus phone) or ask the receptionist on the third floor of Wilson or first floor of Newman.
  • Your host will get you a desk and help set you up.
  • Take a tour of the lab - CESR, CLEO, CHESS, SRF.
  • Meet people.
  • Preview for students takes place at 3pm, Room 311 at Newman Lab.
  • Journal Club usually takes place at 4.00 pm, Room 311 at Newman Lab.

Preview for Students

Prior to the seminar, at 3pm, our graduate students would like to invite you for a relaxed gathering. This is an event for students only, and as part of the event, we encourage you to give a brief -- and completely informal -- pedagogical preview of your talk. Certainly for the newer students, but even for the not-so-new students, this can be very helpful in making the seminar more accessible. This could be just 10 minutes or so. While some speakers may prepare a little presentation for this, many simply use their introductory slides as a guide to conversation, and take the opportunity to cover them in more detail than typically happens in a seminar setting. This can be a fairly lively event with lots of conversation, and questions from the students.

Internet connection

Since you will quite likely want to use your laptop while you're here, you should register it ahead of time to ensure access to our wireless network. The registration page is here: https://wiki.lepp.cornell.edu/lepp/bin/view/Computing/LaptopRegistration

Miscellaneous

  • Useful phone number: 607-255-4882 - Wilson Lab secretary. She can page anyone in the lab.
  • Within campus dial X-XXXX; for an outside number dial 9 first.
  • Please bring an electronic copy of your talk and provide it to your host well ahead of time.

Ithaca

You might also be interested in knowing more about Ithaca. If you have time, consider visiting some Ithaca attractions, like taking a walk through the Cornell Plantations, or visiting local wineries (the closest ones are on the Cayuga Wine Trail.).

Also, find out what the weather is like.